Features
Everything your eisteddfod needs, in one place
One system for your committee, your volunteers, your competitors and your audience. No spreadsheets passed around, no USB sticks, no re-typing results.
Entries & payments
One checkout for everything
Every child, duo, group and school entry in one cart and one card payment. Apple Pay and Google Pay included.
Bulk entries from a spreadsheet
Studios and schools download a sample CSV, fill it in and upload. Every row is checked against your rules before it is saved.
Rules checked as people enter
Age limits, restricted and open categories, championship qualifiers, duo/trio limits and group sizes, all checked automatically.
Age as at your date
Calculate age as at 31 December, 1 January, the first day of the festival or any date you choose. Optional proof of age uploads.
Committee review or auto-accept
Accept entries automatically once paid, or review them first. Rejections are refunded in one click.
Receipts & tax invoices
GST-correct receipts and tax invoices with your ABN or New Zealand GST number.
Syllabus & program
Syllabus builder
Sections, categories and classes with fees, age groups, time limits, prize schemes and sponsors. Copy last year's syllabus in one step.
Small and large classes
Class Review flags classes with too few entries so you can combine or cancel them, with automatic refunds and notices to families.
Timed program
Auto-schedule sections across days and venues. Changeovers and adjudication time are built in, and overruns are flagged.
Order of appearance
Fair random draw (recorded so it can be reproduced), competitor numbers and running orders for every session.
Program PDF & "find my times"
A searchable online program for parents, plus a printable PDF for the foyer.
On the day
Stage music player
Every backing track in running order on one tablet: play, pause, fade out and mark performed.
Registration desk
Check competitors in, print session sheets and see who is still to arrive.
Now on stage
The public program and live results show who is on stage and who is next.
SMS alerts
Families opt in to a text about 30 minutes before their class. Broadcast messages to a session or the whole festival.
Protests & incidents
Log protests, complaints and incidents with deposits, outcomes and an audit trail.
Results & awards
Live results app
Placings go live on phones as they're published, filtered by section. It works on patchy venue Wi-Fi.
Certificates
A visual certificate designer for every award type: drag fields, choose fonts, add your artwork. Print by session or class.
Prize money & scholarships
Prize money is calculated from your prize schemes and entry numbers, with payment sheets for the treasurer.
People's Choice voting
Audience voting for groups with email verification and live tallies.
Audience & front of house
Tickets & passes
Session tickets, day passes, season passes and family tickets, with capacity limits and "selling fast" badges.
QR door scanning
Volunteers scan tickets with their own phones. A QR code opens the scanner, with no logins to hand out.
Volunteer roster
Shifts for every session, sign-ups, reminders and Working With Children Check tracking.
Running the organisation
Reports
Entries and revenue by section, small classes, teachers and studios, WWCC and competitor exports.
Music copyright licence
Works out exactly what you owe OneMusic (APRA AMCOS & PPCA, or OneMusic NZ), with a licence return PDF.
Staff roles
Section co-ordinators, adjudicators, stage managers and the registration desk each see what they need.
Your brand, your address
Your logo, colours and banner on your own web address (subdomain or your own domain).
Australia & New Zealand
Every Australian time zone and New Zealand, with daylight saving, AUD/NZD and 10%/15% GST.
Help built in
Help & FAQ on every page for families and full staff guides for your committee.
See it with your own syllabus
We'll walk you through it in 30 minutes, using classes from your own eisteddfod.